Choosing the right conference venue can make or break your event. That’s why it’s essential to take your time. Here are five key areas to consider.

Essentials

First, be clear on the needs you consider non-negotiable. Every event has fundamental requirements on which you can’t compromise. Write a checklist of your must-haves versus elements that it would simply be nice to include. A venue that ticks all the glamour boxes but misses the basics is not the right fit.

Price

Budget is another crucial factor. Rather than seeing it as a limitation, use it to narrow your shortlist from the start. Share your budget with venues early on and be open about your goals – they may be able to add value in ways you haven’t considered. Flexibility on dates can be a way to make savings, with mid-week options often cheaper.

Location

The cost of hotel conference venues varies according to location. The highest prices are in cities like London, Birmingham and Manchester, while you may get more for your money at country hotels like https://tewkesburypark.co.uk/business/, with the added benefit of very picturesque settings.

Numbers

Attendee numbers should also shape your decision. Estimate both your minimum breakeven and likely maximum turnout. Ensure the venue has the right capacity and consider breakout or networking spaces if needed.

Practicalities

Don’t underestimate the importance of good transport links, sufficient reasonably priced parking and good catering. Finally, think about accommodation. If the venue isn’t a hotel, check nearby options and any shuttle services to make it more convenient for your delegates.