What to Look for in Meeting Rooms Gloucester
Booking a meeting room sounds straightforward, but the details that decide whether a meeting runs well are easy to miss until you’re already there.
AV and Tech Setup
Look for a meeting room with a reliable projector or screen, working HDMI and USB-C connections and stable Wi-Fi connection. Find out how regularly the technology is tested and will there be someone on hand to sort any technical issues on the day?
Room Layout and Size
When booking a dinner for 12 people for example, a meeting room for 12 people around a boardroom style table with space for all their laptops may feel very small. Can the furniture be moved around? What are the maximum numbers that can fit in the room for a working meeting?
Natural Light and Acoustics
Ensure that the room has adequate natural light (even if it’s just a window that opens) and is well sound proofed so that poor acoustics and a dingy, airless room do not mean that your meeting suffers from poor concentration problems. Also check that the room does not have a problem with noise from the corridors or rooms nearby.
Parking and Accessibility
Make sure to check for information about the parking (on site or off site and if included in price) for the meeting room as well as step-free access to the rooms and disabled facilities for individuals who require them.
Booking Terms and Hidden Costs
It’s always worth checking what you are paying for when you book a meeting room. Many items such as printing, catering, flip charts, whiteboards, audio visual and even car parking can be charged as extras by meeting rooms. The terms and conditions for cancellation can also vary so it is worth checking the small print before parting with a deposit.
Pre-book a meeting room with a bit of homework and you will save yourself a lot of hassle on the day!
