There are a number of ways that a venue can charge for a meeting room, and it is always good to know what to expect before you get a surprise on your bill.
Hourly, Half-Day, or Full-Day Rates
Most venues will offer you the option to book their meeting rooms on an hourly basis, a half-day basis or on a full-day basis. If you’re just having a small meeting to catch up with a few people then hourly could be the way to go. However, the hourly rate can mount up for longer meetings, so half-day or full-day would be better. This would allow you to have a proper working meeting with all the resources you need.
What the Fee Usually Covers
The basic hire fee of a meeting room typically includes Wi-Fi, a screen or projector and basic stationery. Other items such as catering, printing and parking would be charged on top of the hire fee and need to be clarified when booking the meeting room.
For more on Meeting Rooms Exeter, take a look at https://exeter.nettl.com/meeting-rooms/.
Minimum Booking Periods
Minimum booking times for meeting rooms are typically set at 1 or 2 hours and as such, if you only require 45 minutes then this would not be sufficient. However, if you book meeting rooms at short notice then you can expect to pay a premium for your booking. Therefore, it is always best to book your meeting rooms well in advance of your required time to save money.
How Room Size Affects Price
The size of the meeting room also dictates the price of the room hire. Larger rooms with more capacity to seat people are typically charged at a higher rate than smaller rooms with lower capacity. So, if you only require a meeting room for small groups of people, booking out a large boardroom to seat 12 people to hold a meeting for 4 people could end up being more expensive than booking a smaller meeting room.
Deposits and Cancellation Terms
Venues may also require a deposit of 25% to 50% when booking meeting rooms. This can vary from venue to venue, but typically they will offer a full refund if cancelled within 48 hours of the booking. com/meeting-rooms.
Knowing the pricing structure before booking a meeting room will enable you to compare the costs of different venues more accurately.
